Internationalisation International Faculty and Researchers

International Faculty and Researchers

Each year, the University of Florence allocates internationalisation funds to each Department. These funds may be used to reimburse the travel, meal and accommodation expenses of international scholars undertaking a visiting period at the University.

Request to use internationalisation funds

The host lecturer or researcher informs the Department Delegate for Internationalisation and the administrative contact person of the intention to host a scholar from a foreign institution by submitting the form provided for requesting the use of Department funds in the section concerning visiting professors, together with the scholar’s CV. The request will be submitted to the Department Council for approval of the proposed visit and the use of internationalisation funds;
If the international scholar’s period of stay is longer than 30 days and shorter than one year, visiting professor status may be requested. Visiting professor status is granted by the Director of the host Department through a specific provision.

After approval

If requested by the host lecturer, the Department will send the scholar a letter of invitation. A copy of the scholar’s passport and their residential details will also be required in order to obtain an Italian tax identification number from the Italian Revenue Agency.

Before the scholar’s arrival

If the scholar is expected to access laboratories, the following documents must be requested:

A declaration from the home institution confirming third-party liability insurance coverage.
A certificate or declaration from the home institution confirming completion of basic health and safety training, or an equivalent training course.

Upon the scholar’s arrival

Upon arrival, the scholar must pay a premium of €6.50 for accident insurance coverage.

Payment must be made through PagoPA by accessing the IRIS - Tuscany Region page, clicking on “Pagamenti spontanei” and selecting “Università degli Studi di Firenze – 050001 Amministrazione Centrale” from the list of institutions. The payment description must state “Polizza infortuni”.

After the visit

To obtain reimbursement of travel, meal and accommodation expenses, the scholar must submit:

Visitor declaration
Request for reimbursement of expenses for visiting foreign scholars and supporting expense documentation, including original train, airline, urban and intercity transport tickets or printed copies of tickets purchased online, boarding passes, accommodation invoices, rental agreements in the case of extended stays of more than 30 days involving apartment rental, meal receipts and invoices, and taxi receipts.

Further information for international lecturers and researchers

Contacts

Department Delegate for Internationalisation:
Prof. Maria Del Viva

Administrative contacts:
Emilia Matteucci
Simone Caciolli

Contact person for reimbursement procedures:
Francesco Torrini

Last update

24.07.2026